Emailing Unlocked Contacts

Once you've unlocked a candidate, you're able to email them using a pre-built email template. You can also edit this template at any time.

Email Editor

The email inline editor does not support any other attachments than inline images. You can drag and drop images directly into the email. The best way to link to include a job description or similar text is either a link to a publicly available copy (Job site or Google doc with correct public access) or insert it into the text directly.

You can also add anything you want into the body of the email, and Findem will retain whatever they sent last as the template for the next email. So for example, you don't need to set a signature up as a separate object. Just draft it into the email and Findem will carry it forward. Choose from pre-built variables from the @Insert Details menu that will carry over to each email depending on the data.

The full list of available details can be found below.

Best Practices for Sending Emails to Candidates

Craft a Compelling Subject Line

• Keep it short, personalized, and relevant.
• Examples:
  • "Exciting Opportunity at [Company Name] for [Role]!"
  • "Your Skills in [Field/Technology] Could Be a Great Fit for Us!"

Personalize the Email

• Address the candidate by name.
• Reference specific details about their experience or skills.
  • E.g., "Your background in [specific skill/experience] caught our eye."

Introduce Yourself and Your Company

• Briefly explain who you are and your role.
• Provide a short overview of your company and its mission to build credibility.
  • E.g., "At [Company Name], we're dedicated to [core value/mission]."

Highlight Why They’re a Fit

• Clearly outline why you’re reaching out and what makes them a strong candidate.
  • E.g., "Your experience with [specific tools/technologies] is exactly what we're looking for in our [Role]."

Provide Details About the Opportunity

• Share key details about the role, such as:
  • Job title and location (if applicable).
  • A brief description of the job responsibilities.
  • Mention why this opportunity is exciting (e.g., company growth, innovative projects, etc.).

Keep It Concise

• Avoid overwhelming the candidate with too much information.
• Stick to the essentials and offer to share more details if they're interested.

Include a Clear Call-to-Action (CTA)

• Specify what you’d like the candidate to do next:
  • "Are you available for a quick chat this week?"
  • "Let me know if you’d like to learn more about the role!"
  • "Feel free to reply or book a time directly on my calendar [insert link]."

Be Transparent About the Process

• Mention what they can expect after they reply.
  • E.g., "If you're interested, we’d love to schedule a 15-minute introductory call."

Include Contact Information and Sign Off Warmly

• Provide your name, role, and direct contact information.
• Use a friendly and professional closing line:
  • "Looking forward to hearing from you!"
  • "Best regards, [Your Name]"

Proofread Before Sending

• Check for typos, grammatical errors, or incorrect names/roles.
• Ensure the email looks professional and polished.

Check out this example email template for inspiration!

Subject: Exciting Opportunity for [Role] at [Company Name]

Hi [Candidate's Name],

I hope this message finds you well! My name is [Your Name], and I’m [your position, e.g., a recruiter] at [Company Name]. I came across your profile on [platform, e.g., LinkedIn], and your experience with [specific skills/technologies] really stood out.

We’re currently looking for a [Job Title] to join our team, and I believe your background in [specific area] could be a perfect fit. In this role, you’d have the opportunity to [highlight key responsibility or benefit of the job].

Would you be open to a quick chat this week to explore this further? Let me know a time that works for you, or feel free to book a time directly on my calendar here: [insert link].

Looking forward to connecting!

Best regards,
[Your Full Name]
[Your Job Title]
[Your Contact Information]
[Company Name]